Development and Marketing Assistant

Chicago Family Health Center

Since its founding in 1977, Chicago Family Health Center (CFHC) has become the primary care medical home for thousands of Chicagoans, including some of the city’s most vulnerable populations. As an award winning, nationally-recognized leading voice for community health centers, CFHC has played a vital role in providing access to affordable, comprehensive healthcare services to underserved communities throughout Chicago.

Our highly skilled doctors and medical staff are dedicated to providing the best possible care to our patients. We recognize the vital role CFHC plays not only in our patient’s health, but also as an essential resource that strengthens the communities we serve, which has established CFHC as a premier provider of choice. Chicago Family Health Center is a Health Center Program grantee under 42 U.S.C. 254b, and a deemed Public Health Service employee under 42 U.S.C. 233(g)-(n).

http://chicagofamilyhealth.org/about-us/


Position Details

Development and Marketing Assistant
Job
Full-time
2/7/2018
Chicago Illinois
Chicago, IL

POSITION SUMMARY:

The Development and Communications Assistant is responsible for executing a wide range of functions in the development and marketing departments. He/she works closely with every team member to ensure successful fundraising and marketing outcomes. The Assistant builds and maintains the foundation from which the development department executes its critical activities.

ESSENTIAL FUNCTIONS:

Database Management

  • Ensure integrity of contact management database and mailing list for communications, marketing, and fundraising. 
  • Ensure that external contacts are included in database (Raiser’s Edge and Constant Contact) and that their relationships, giving histories and activities are recorded in a timely and accurate manner. Add and update records, remove inactive records. 
  • Generate and scrub customized mailing lists for fundraising and communications mailings and emails. 
  • Develop custom reports and provide analysis to team, to evaluate donor base and progress to fundraising goals across revenue streams (e.g. foundation/corporate gifts, annual fund, major gifts, board giving). 
  • Prepare monthly reconciliation report of all financial donations for finance staff, if applicable. 
  • Responsible for upholding best practices in database and educating team and broader staff on said practices, as needed.

Marketing and Communications

  • Provide support in the creation, writing, and production of the various e-newsletters and print newsletter and multi-channel marketing and donor pieces. 
  • Compile collateral to distribute to external audiences including marketing packets. 
  • In collaboration with the Marketing and Communications Manager, monitor and update social media sites. 
  • Gather and prepare appropriate materials for external speaking engagements. 
  • Prepare community outreach marketing event materials, as needed.

Event Support

  • Prepare and execute mail merges for event mailings or emails, including but not limited to sponsorship, silent auction and raffle solicitations. 
  • Generate and scrub mailing lists for event attendees, both pre- and post-event. 
  • Prepare all acknowledgment letters for gifts pledged, received, tickets purchased, etc. 
  • Provide administrative support for each event, provide day-of management at each event.

Donor Correspondence and Administration

  • Enter daily all financial donations and special event purchases into databases. 
  • Process credit card contributions. 
  • Create timely and personalized thank you letters and receipts to donors. 
  • Manage matching gift and challenge grants, ensuring paperwork is processed. 
  • Provide administrative support for revenue reporting; assist in the management of paper and computer files. 
  • Other duties will include but are not limited to copying, filing, data entry and file maintenance and meeting coordination.

MINIMUM REQUIREMENTS:

  • High school diploma required, Bachelor’s degree preferred. 
  • 1-3 years working in an administrative position, preferably in a non-profit environment. 
  • Excellent computer skills, including Microsoft Office products (Word, Excel, Outlook, PowerPoint), spreadsheet preparation, and Internet search. 
  • Highly adaptable, with ability to think outside the box. 
  • High levels of resourcefulness, critical thinking, and creative problem solving skills. 
  • Excellent organization and communication skills. 
  • Excellent attention to details. 
  • Relevant professional or internship experience in which writing, database management, organization, and interpersonal skills were developed. 
  • Ability to work independently and as a member of a team. 
  • Proven ability to operate in complex environments, including working with a diverse group of coworkers and stakeholders. 
  • Embrace innovation, flexibility and creativity.


« Back