Business Manager

Join our creative, passionate team that is helping our clients reach and delight their customers through integrated marketing.

Are you looking to have a meaningful impact on a small business? We are looking for an experienced business manager to work closely with our CEO to carry out business processes, run the hiring process, manage cash flow, and do a variety of office-related tasks.

You’ll also be the primary front-person at the office, greeting guests and clients, and answering a few calls per day.

We are looking for someone skilled enough to help with business strategy, accounting, finances, and human resources; but who is also willing to help with smaller tasks (i.e. payroll, answering the phone, and preparing conference rooms for client visits). If you like to wear multiple hats, you should apply!

What You’ll Do:

• Carry out the CEO’s goals and objectives
• Assist with designing and implementing business plans and strategies to promote the attainment of goals
• Ensure that the company has the adequate and suitable resources to complete its activities (e.g. people, material, equipment etc.)
• Organize and coordinate operations in ways that ensure maximum productivity
• Maintain relationships with partners/vendors/suppliers, providing a great experience for all
• Gather, analyze and interpret external and internal data and write reports
• Assess overall company performance against objectives
• Manage Accounting & Finances
• - Cash flow
• - Accounts Receivable & Accounts Payable
• - Work with our external accounting partner to verify that monthly expenses are classified correctly and reports are accurate and timely
• - Budgeting
• - Analyzing financial reports to make business decisions
• - Purchasing
• Manage Human Resources
• - Process Payroll and PTO tracking through our professional employer organization (PEO)
• - Answer employee questions, manage employee discipline files.
• - Run many aspects of the hiring process: posting and promoting job openings, calling and interviewing initial candidates, setting up interviews, communicating with candidates,
• Office Management
• - Develop office cleanup/pickup policies to keep the break-room, kitchen and storage areas usable and organized
• - Oversee facilities services (i.e. manage the office committee), maintenance activities and vendors
• - Organize and supervise other office activities (company parties, etc.)
• Manage Risk and Compliance
• - Ensure adherence to legal rules and guidelines
• - Oversee business insurance updates and needs
• Continue your learning by being involved in the business community, attending learning events and reading.

About You

• You are a trustworthy person and pride yourself on keeping information confidential. You don’t say more than you need to.
• You’re a really sharp and fast learner.
• People love working with you because you’re super smart and talented, but you’re also humble and genuinely nice.
• You’re fun and easy to talk to.
• You’re passionate about find the root cause and solving problems.
• No one else gets more things done than you.
• Your first instinct is to solve a problem or find an answer yourself, if that helps save someone else time.
• You get quality improvement and understand how to develop processes to make teams more efficient.
• You love numbers and spreadsheets. You're willing to do what it takes to keep all the numbers up-to-date, but you also know how and when to use spreadsheet functions and other tools to streamline processes.
• You’re really good at tech--you understand and use a variety of software and know how to solve your own I.T. and computer problems.
• You’re willing to do whatever needs done to help the office run smoothly even if that means submitting payroll, sending invoices, or making coffee.
• You work well with input from others and can work according to direction, but you’re also a born leader that doesn't need a title in order to lead.
• You’re passionate about both quality and deadlines, and you know how to balance them.

Qualifications:

• Bachelor’s degree in business or business administration-related field
• 4+ years professional, post-collegiate experience in the business management field
• A background in marketing is a plus
• A background in quality improvement methods is a plus

Additional Requirements:

The job is located onsite at our office in Madison, Wisconsin. Freelance, remote or offshore applicants are not under consideration and immigration/visa support is not provided.

Competitive salary with 11.5 paid holidays, PTO, family health insurance (100% of premiums), dental, vision, long-term and short-term disability insurance.