Admin/Traffic Coordinator Intern

We are currently seeking a strong communicator who is responsible and detail-oriented  to support our partner team in the capacity of Admin/Traffic Coordinator.  The objective of this position is to help ensure efficiencies and timeliness in achieving client (and internal) project goals while maximizing partner time.  This position would work closely with all functions within the organizations to ensure said goals are met. They would also perform ad hoc requests for the partner team, or others, as needed.

Primary Responsibilities:

• Help create efficiencies in day-to-day operations for the organization (with an emphasis on supporting the Apexx Group Creative Team)
• Schedule and maintain partner calendars, meetings, travel itineraries and coordinate related logistics / bookings 
• Anticipate and prepare meeting materials, charts and reports 
• Act as a liaison between partner(s) and his/her direct reports, as well as internal and external contacts as needed 
• Coordinate paperwork/client deliverables for partner approval and sign off
• Manage distribution of materials and other communication between teams 
• Assist with special projects as requested by partner team 
• Ensure  client/internal Apexx files are up-to-date and maintained in appropriate folders on network 

Qualified candidates will possess the following:

• College degree (recent or in progress) with emphasis in Marketing, Communications, PR or related field
• Working proficiency with the Microsoft Office Suite 
• Familiarity with digital file formats for both print and video 
• Strong organizational and communication skills with great attention to detail
• Responsive - anticipates needs and communicates them proactively 
• Experience writing and editing
• Can juggle multiple projects in a fast-paced environment while meeting demanding deadlines, rapidly producing high quality work while projecting a positive attitude
• Able to think creatively and make decisions independently 
• Skilled at communicating with people from highest to lowest levels within organizations with ease 
• Ability to maintain the highest degree of confidentiality and professionalism 

Apexx Group, LLC offers $12 per hour and a flexible work environment for our interns. In order to make an impact, this position is required to work 20-25 hours per week, however hours can be scheduled Monday – Friday between 7AM – 5PM. College credits are optional, at the discretion of the intern and university.  Note that additional hours may be available periodically as project work fluctuates.